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Every business uses computer software. But not every business realises the importance of having a user friendly software library for cataloging all their software.
While sharing software and using it on more than one computer is against the law, making a copy to keep in your software library in case it is ever needed is not only allowed, it is strongly advised.
In this sense a company's software library is the computer equivalent of the box that says 'break glass in emergency'; it grants you access to the vital software your company uses to run its day to day business. If anything goes wrong or the original software is corrupted in any way, you have the back up you need to get you out of trouble.
It's obvious then that the library needs to be properly catalogued and kept fully up to date, to ensure that everything is where it should be in the event that it's ever needed. Consider it as a fire extinguisher to help put out the flames caused by malfunctioning computer equipment. If you don't know where that extinguisher is - or even worse, you haven't got one at all - the flames could spread out and affect your whole business. Use the fire extinguisher however and everything is back to normal in no time.
The process of creating a software library can ironically be made much easier by purchasing software that is designed to make the task easy to perform and control. The companies that specialise in this kind of software also offer support services to help you get your own library up and running.
The most important aspect is to consider your needs and the best way of organising your own business software library. It needs to be easy to access and update, while remaining secure at all times.
For this reason it's advisable to make sure that only a few key members of staff can access the software library. It's not necessary for everyone to have access to it, and the more people are able to do so, the more likely it is that it will be compromised.
Once the library has been created it will be necessary to update it every time a new piece of software is integrated into the current computer system. Making a particular person responsible for seeing that this is done will ensure the integrity of the software library remains secure.
Jane Smith shares practical business IT solutions for medium to large sized organisations. To activate your business with the power of IT, please visit Help Desk Software